The Executive Assistant is responsible for a broad range of executive level tasks directly supporting the Senior Vice President and Chief Executive Officer who is also the Vice President and Special Advisor to the President of the University Wide Economic Innovation and Outreach. The responsibilities and professional level required for this highly visible, fast paced position are essential to the success of the office's daily operations.  Tasks will include but will not be limited to: coordination of high level executive site meetings and visits with academicians, business leaders, and government officials, act as advance person for on and off-site events, meetings, conferences, etc..., to include organization of the interactions; coordination of meeting logistics; calendar management; preparation of travel arrangements and travel to conferences and meetings to assist the Senior Vice President and Chief Executive Officer with remote meeting logistics and operational details, document preparation, and all daily office activities; managing a multi-line phone; catering activities; develop and implement office procedures; perform administrative activities-typing, editing, tracking data,  photocopying; performing other operational activities and special projects as necessary.     

Minimum Qualifications:

A Bachelor's degree in business, communications or related field from a college or university accredited by the US Department of Education or internationally recognized accrediting organization; AND two to three years of relevant  experience; strong interpersonal skills, proficiency in Microsoft Word, Outlook, Excel, and PowerPoint, demonstrated ability to navigate very complex, sensitive interactions with tact and discretion, maintain confidentiality with savvy ability, demonstrated technical competence in areas including teleconferencing and AV equipment; ability to be assertive, exercise excellent judgment and decision making skills, and must be extremely organized and detail oriented; ability to work with high level executives, academia, government and business officials; must be flexible with tasks and have the ability to travel and work an unconventional schedule. Candidates must be able to address in their applications there ability to work with culturally diverse populations.

Preferred Qualifications:

A Master's degree in business, communications or related field from a college or university accredited by the US Department of Education or internationally recognized accrediting organization.

Notes:  Position contingent on the availability of funding.

Persons interested in the above position should submit a resume, three work-related references, along with a letter of application to:

Ms. Christy Spadaro/Attention Search for Executive Assistant
College of Nanoscale Science and Engineering
257 Fuller Rd.
Albany, NY 12203
CNSEHR@uamail.albany.edu

Posting No:  R09-25
Budget Title: Executive Assistant
Grade: E.99