Description of Duties:
Responsible for creating and implementing an automated/manual Document File Retrieval System, management of both facility and tenant documents, relaying site construction information to all levels of facility management, including tenant representatives and contractors, receiving, reviewing, organizing and managing all closeout documentation submitted by contractors per construction phase, organization of all documentation and records from previous projects by performing necessary clerical work, which includes data entry, sorting, filing and binding.

Minimum Qualifications:
Five years of progressively responsible experience, background knowledge of construction and engineering terms and symbols required.  Must be familiar with architectural, mechanical, process and electrical documentation.  Individual must possess good communication and organizational skills and have a willingness to perform a variety of tasks on short notice. Ability to work well under pressure and in a fast-paced industry environment. Technical knowledge of the processes, standards and software applications required for the management of both facility and tenant documents. Must be proficient in Microsoft Office software (Word, Excel, and Outlook). 

Preferred Qualifications:
Knowledge of Microsoft Access Database, Adobe Acrobat Professional and Autodesk/AutoCad helpful, but not required.  Experience in the semiconductor industry is a plus.

Notes:  Position contingent on the availability of funding.

Persons interested in the above position should submit a resume, three work-related references, along with a letter of application.

Posting No: R08-104
Budget Title: Senior Administrative Assistant
Grade: N08